Waiheke Sea Scouts Committee Meeting 03/08/2017

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AttendeesJulia Crawford, Esme Pfaff, Christina Hyde, Alex Kahl, Dan Ballard, Paul Walden, Sol Harris
Account balance $3, 700 after skippers course paid out.
NZ Scouts Organisation is invoicing WSS for the incorrect number of members.Pay the amount for the number of members we haveEsme11/03/2017
13 members still have outstanding funds. $2217.00Ring/emailEsme11/03/2017
Insurance bill from Scouting Insurance is $700 for $90k coverageGet competitive quote on higher figureEsmeNext Committee Meeting
High school has indicated they are willing to contribute to the use of the boatsOrganise meeting to discussPaulNext Committee Meeting
Write letter to Team Sailing RE sharing maintenance costs of the Cadets they used last summer and suggesting an amount
Proposal that $100 Volunteer Bond be added to 2017/2018 fees, to ensure parents support working bees and fundraising events.  Passed.Add to 2017/2018 fees.
Proposed that WSS pay 10% commission to anyone that gets grants for WSS
Submitted application for COGs funding (Community Operational Grant scheme)
Christina tabled opportuntity  to join in Rotary fundraiser. Committee Agreed.Introduce Sol to Rotary CommitteeChristina
Set up template via OSMDanNext Committee Meeting
3Digital and Membership
Registration form inc consent for activities and calendar on websitePut a calendar on the websiteDanNext Committee Meeting
Website to include meeting times, fee info, contact form for enquiries to Julia.Ensure approval to use photos is part of joining process – Include in welcome letterJulia
Prepare for new registrations in Term 4.Establish suitability of Scout forms for WSSJulia
Dan to create drop down box to direct emails -(when he has time)DanNext Committee Meeting
Advise members of volunteer bond, new year coming up and involvement with RotaryDraft letter to membersJulia
OSM database has some incorrect/missing emails and DOBsGet emails from Xero or callDan
4Upcoming Events
National Regatta: New Year’s in Wellington. Committee agreed for Scouts/Venturers group to attend.Registeration formsPaulNext Committee Meeting
Invoice Scouts and Venturers for $50 deposit to confirm attendance numbersEsmeNext Committee Meeting
5Working BeeGet digital lock from ClivePaulNext Committee Meeting
Preparation for summer sailing: new survey required for boats in September
Need a Quarter MasterAd/Editorial in Gulf News, post in WSS Facebook PageChristina
 Spring clean required priorOrganise working bee for OctoberChristinaNext Committee Meeting
8Next MeetingSeptember 7, 7pm.AllAll invited