| Date | 3/08/2017 | |||
| Attendees | Julia Crawford, Esme Pfaff, Christina Hyde, Alex Kahl, Dan Ballard, Paul Walden, Sol Harris | |||
| Apologies | ||||
| MINUTES AND ACTIONS | ||||
| ITEM | ACTION | RESPONSIBILITY | DUE DATE | |
| 1 | Finance | |||
| Account balance $3, 700 after skippers course paid out. | ||||
| NZ Scouts Organisation is invoicing WSS for the incorrect number of members. | Pay the amount for the number of members we have | Esme | 11/03/2017 | |
| 13 members still have outstanding funds. $2217.00 | Ring/email | Esme | 11/03/2017 | |
| Insurance bill from Scouting Insurance is $700 for $90k coverage | Get competitive quote on higher figure | Esme | Next Committee Meeting | |
| High school has indicated they are willing to contribute to the use of the boats | Organise meeting to discuss | Paul | Next Committee Meeting | |
| Write letter to Team Sailing RE sharing maintenance costs of the Cadets they used last summer and suggesting an amount | ||||
| Proposal that $100 Volunteer Bond be added to 2017/2018 fees, to ensure parents support working bees and fundraising events. Passed. | Add to 2017/2018 fees. | |||
| 2 | Fundraising | |||
| Proposed that WSS pay 10% commission to anyone that gets grants for WSS | ||||
| Submitted application for COGs funding (Community Operational Grant scheme) | ||||
| Christina tabled opportuntity to join in Rotary fundraiser. Committee Agreed. | Introduce Sol to Rotary Committee | Christina | ||
| Set up template via OSM | Dan | Next Committee Meeting | ||
| 3 | Digital and Membership | |||
| Registration form inc consent for activities and calendar on website | Put a calendar on the website | Dan | Next Committee Meeting | |
| Website to include meeting times, fee info, contact form for enquiries to Julia. | Ensure approval to use photos is part of joining process – Include in welcome letter | Julia | ||
| Prepare for new registrations in Term 4. | Establish suitability of Scout forms for WSS | Julia | ||
| Dan to create drop down box to direct emails -(when he has time) | Dan | Next Committee Meeting | ||
| Advise members of volunteer bond, new year coming up and involvement with Rotary | Draft letter to members | Julia | ||
| OSM database has some incorrect/missing emails and DOBs | Get emails from Xero or call | Dan | ||
| 4 | Upcoming Events | |||
| National Regatta: New Year’s in Wellington. Committee agreed for Scouts/Venturers group to attend. | Registeration forms | Paul | Next Committee Meeting | |
| Invoice Scouts and Venturers for $50 deposit to confirm attendance numbers | Esme | Next Committee Meeting | ||
| 5 | Working Bee | Get digital lock from Clive | Paul | Next Committee Meeting |
| Preparation for summer sailing: new survey required for boats in September | ||||
| Need a Quarter Master | Ad/Editorial in Gulf News, post in WSS Facebook Page | Christina | ||
| Spring clean required prior | Organise working bee for October | Christina | Next Committee Meeting | |
| 8 | Next Meeting | September 7, 7pm. | All | All invited |
Waiheke Sea Scouts Committee Meeting 03/08/2017
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